Payment Procedure Guidebook 2023-2024
The UWI GLOBAL CAmpus
Greetings Pelicans!
Dr. Noel Morgan
Chief Financial Officer
Welcome to SEMESTER 1
2023-2024!
Greetings to all new, continuing and returning students!
As you know, we are a predominantly virtual campus and so our courses are delivered by way of the Learning Exchange. During the registration period from August 16 - September 8, 2023, access to the Learning Exchange will be granted once you have fulfilled one of the following:
- fees are paid in full,
- the necessary arrangement for a Payment Plan is made, or
- Scholarship/Sponsorship document is provided. You will see the option to upload your scholarship/sponsorship document on your Student Portal at Step 4 of the Registration and Funding map. If your fees are not covered by a full scholarship, you will need to select one of the above options for payment of the remaining amounts.
This guidebook provides you with all the information you need to successfully register and access your courses.
Best wishes for a successful semester!
Key Elements of the Payment Procedure
Reminder
The UWI GC Financial Policy
For Semester 1, Academic Year 2023/2024 we wish to remind you of our financial policy as stated in the Student Handbook 2023/2024 concerning payment of fees.
The Financial Policy states that the following actions WILL be taken if you are not in good financial standing or have not settled all debts due to the University:
- Placing a financial hold on your record;
- Removing course registration;
- Debarment from future registration in any course or programme of the University until all debts have been settled;
- Withholding of examination results and results of other assessments;
- Denial of academic and administrative services;
- Denial of transcripts, certificates and other records of status; and
- Denial of access to the University’s systems and facilities.
Reminder
The UWI GC Financial Policy
Therefore, all students whose fees are fully paid or who have made satisfactory arrangements to have outstanding fees settled at the end of Summer 2022/2023 (where applicable), will have access to select their courses and to complete the registration process for Semester 1 2023/2024.
If you have outstanding fees, we wish to remind you of your financial obligation and to advise you that a financial hold will prevent you from registering for Semester 1 2023/2024 unless the outstanding fees are settled in full.
Register for Courses
Pay online
Pay online via the Payment Gateway
settle fees/apply for payment plan
Process Payment, state if you are funded by a scholarship or apply for the Payment Plan by September 3, 2023
Upload All Relevant Documents
Update scholarship letters and/or GATE applications by September 3, 2023
For additional payment information please click here
To Prevent Restriction to the Learning Exchange
Pay Online
- Pay online through your student portal via the Payment Gateway
- Online payments are automatically reflected on your student account summary in 24 hours.
- Select Payment Plan on the Registration and Funding Map
- Apply between August 16 - September 3, 2023
- Pay 1st installment (25% of tuition) + all compulsory fees + all administrative fees.
Apply for payment plan
paY Online
discounts
3% Discount
Pay in full between AUGUST 16 and 22, 2023
discounts
2% Discount
pay in full between AUGUST 23 and SEPTEMBER 3, 2023
How to Qualify for a Discount?
You must meet the following criteria: -
- There must be no outstanding balances from prior semesters;
- You must not be on a Payment Plan;
- You must not be (fully or partially) sponsored or in receipt of a scholarship. Students who register during the late registration period September 4 to 8, 2023 will not be eligible for a discount.
A valid receipt or suitable evidence of full payment of the discounted tuition fees and payment of all compulsory and administrative fees (if applicable) must be uploaded in the Registration and Funding Map by the end date of September 3, 2023, to qualify for the discount.
Apply for payment plan
In the event you are unable to pay in full, you MUST apply for a Payment Plan during the registration process. Select the Payment Plan checkbox in the Registration and Funding Map and proceed to the next step.
Note
- You must apply for a Payment Plan between August 16 - September 3, 2023
- To access the Learning Exchange you will need to pay the 1st installment (25% of tuition fess) + administrative fees + all compulsory fees
Payment Plan Timeline
SEPTEMBER 3, 2023 - DECEMBER 3, 2023
SEP 03
1st Installment
(25% of tuition fees)
+
All Administrative Fees
+
All Compulsory Fees
OCT 03
2nd Installment
(25% of tuition fees only)
NOV 03
3rd Installment
(25% of tuition fees only)
DEC 03
4th Installment
(25% of tuition fees only)
late Registration
A US$30 late registration fee will be charged to students registering for courses during the period September 4 - 8, 2023. No Payment Plan requests are available during this period. Payment MUST be made by September 8, 2023 to gain access to the Learning Exchange.
Scholarships
Are you partially or fully funded by a government or other approved institution?
Check the respective box on the Registration and Funding Map and upload legitimate proof of scholarship.
If this information only becomes available after the registration process, submit to
finance.scholar-scholarships@open.uwi.edu
Eligibility
- Citizen of Trinidad and Tobago
- Effective August 2020, students who already possess an undergraduate Bachelor’s degree or postgraduate qualifications, regardless of whether or not they were beneficiaries of the GATE Programme, will not be able to access funding for any other programme.
- Effective August 2016, persons over the age of 50 years shall no longer be eligible for GATE funding.
Discontinued gate funding
- Effective August 2020, GATE funding for Postgraduate programmes was discontinued.
student financial obligation(s)
- Continuing students are required to pay all compulsory fees and the tuition shortfall fee that is not covered by GATE. (Click here to access the tuition fee calculator).
- New students are required to pay all compulsory fees and a non refundable tuition deposit of TT$1,700 which will be applied to the tuition shortfall that is not covered by GATE.
- Funding from GATE is based on the 2013/2014 fees and therefore will not cover 100% of your tuition.
gate schedule
- The Global Campus GATE fees schedule for online undergraduate students shows the funding shortfall per course based on the number of course credits and the percentage of funding covered by GATE. (Click to view table)
declaration
All students must complete the online Student Declaration Form by selecting the checkbox on the Registration and Funding Map by September 8, 2023 in order to gain access to the Learning Exchange for Semester1, 2023/2024 during the normal registration period.
Payment Procedure Timeline
AUGUST 16, 2023 - SEPTEMBER 8, 2023
AUG 16
Normal Registration Begins
3% Discount Period Begins!
AUG 22
3% Discount Period Ends!
AUG 23
2 % Discount Period Begins!
SEP 03
Normal Registration & 2% Discount Period Ends
Settle Fees/Apply for payment plan
Upload receipts/ scholarship information
SEP 04 - 08
Late Registration Period
Discounts Not Applicable
Payment Plans Not Applicable
+
US$30 Penalty Fee
removal of courses
After the end date of September 8, 2023 if the previous requirements have not been satisfied, your selected courses will be removed from the system.
- Continuing students will be automatically placed on Compulsory Leave of Absence for the semester.
- New students will be administratively placed on Deferral for the semester by the Recruitment, Admissions and Registration Department.
Contact information
For more information click below:
checklist
Have you paid your fees in full or applied for a Payment Plan?
Have you uploaded your scholarship information?
Have you completed your financial obligations by September 8, 2023?
